Study Coordinator Tembisa

Client Aurum Group
Published 16/03/2017
Contract Type Permanent
Salary Market Related
Location Tembisa, Gauteng, South Africa
The Tembisa Clinical Research Division is offering a great opportunity to suitably qualified and experienced staff to contribute towards our mission to improve the health of people and communities through innovation in Global Health. We are focused on researching, supporting and implementing integrated approaches to managing TB and HIV.

An opportunity has arisen for a Study Co-ordinator to be part of a new study and you are welcome to apply should you meet the requirements for the position.

Job Functions Coordinator
Industries Ngo / Non-Profit

Responsible for study/clinic coordination and management through:

1.Daily oversight for the daily deployment and monitoring of recruitment, screening, enrollment, non-clinical data collection and retention of participants and staff
•To ensure that recruitment, screening, enrollment and retention targets are met
•Ensure daily management of all assigned staff to ensure adherence to protocols and SOP’s
•Ensures timely, accurate, complete, efficient and ethical processing and collection of data from research participants
•Assist with any additional clinic duties during busy periods, duties may include, but are not limited to collecting vital signs, sputum samples, completing source documentation, conducting Informed Consent information sessions and assisting Investigators with Data Capturing / data faxing
•Ensure laboratory specimens (blood and sputum) are produced, collected, stored and shipped / couriered at pre-specified times each day
•Ensuring participants are reimbursed at defined time points

2.Staff Management
•Conduct daily and weekly meetings with relevant staff to direct their work, and ensure targets are met
•Ensure minutes of meetings are compiled and circulated on the same day of the meeting
•Track all action items and decisions
•Maintain a healthy working relationship between external stakeholders and The Aurum Clinical Trial Research staff
•Ensure staff have all the appropriate support and materials to complete their work
•Monitoring performance of study staff on-site and off-site (including field visits) and provide documented corrective feedback whenever necessary
•Supervises scheduling and coordination of study participants/patient visits and ensure participants are timeously reminded of study visits in advance

•Develop and maintain a visit tracking database for participants in real-time and provide visual feedback in weekly project management meetings
•Follow-up with QC Coordinator/Officers and ensure that study team members complete QC corrections and resolve queries raised on a daily basis
•Community Outreach and Relations
•Identifying relevant Stakeholders and assist Investigators and Project Managers in developing/maintaining an active CAG
•Direct Community mobilization activities and identify new recruitment areas
•Facilitate CAG meetings
•Assist Project Manager and Investigators with decision making about community events in which The Aurum Institute should be involved

3.Identify operational challenges early through the monitoring of all clinical trial performance areas. Develop and implement systems and tools for research/treatment programmes including recruitment, screening, enrollment, QC corrections/queries, safety, temperature monitoring and retention strategies that meet targets for active protocols
•Train, deploy, monitor and provide timely feedback to recruitment, screening, enrollment and non-clinical data collection staff on their activities, including updates to procedures.
•Ensure and implement automated systems are in place to monitor recruitment, screening, and enrollment activities
•Monitor recruitment, screening and enrollment data as necessary (daily/weekly) and produce queries to monitor recruitment and enrollment (quotas, or otherwise)
•Management of the Driver - other available vehicles for transporting staff/participants to meet targets
•Provide at least weekly quantitative reports to supervisor on recruitment, screening, enrollment and retention Strategies, Drug Accountability, Lab Results, Deviations and Note to Files
•Ensure automated systems are in place, and implemented, to ensure retention of plus/minus 95% of participants for scheduled study visits
•Develop and implement additional recruitment strategies as needed (peer recruiter programme; respondent driven sampling)
•Draft and review SOP’s. Working Practice Guidelines/Site Development Forms
•Daily checking of the emergency trolley paying attention to temperatures, stock and expiration dates
•Ensure essential documents, relevant communication, reports and other study related material are saved according specified naming conventions and filing structures on the Share Drive and SharePoint platform
•Maintain the Investigator Site Files together with the QC Coordinator/Officer and Project Manager and address queries raised by the QC Coordinator/Officer, Monitor or by any Regulatory Authority on a weekly basis.
•Experience in clinical trial research and/or HIV/Aids-related work
•At least 3 years experience managing people and/or projects required
•At least 5 years’ experience in Clinical Trials
•Ability to execute complex MS Word and MS Excel tasks
•You should be prepared to work with individuals with active TB

Job Closing Date 24/03/2017
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