Administration Officer

Client South African Civil Aviation Authority
Reference # Strategy and Stakeholder Management
Published 15/05/2017
Contract Type Permanent
Salary Market Related
Location Midrand, Gauteng, South Africa
Introduction
Overall Purpose of the Job
To offer general administrative assistance other as deemed necessary for SACAA purposes and issuance of certificates in accordance with legislation. Screening telephone calls and handling enquiries; organising your manager’s diary and making appointments; dealing with letters and emails; writing letters and producing reports and presentations; arranging meetings; organising and maintaining office systems; taking notes at meetings; making travel arrangements looking after visitors Acting as office manager and supervising other administrative functions .
Job Functions Administration
Industries Aviation
Specification
Communication
Ensure appropriate communication within SACAA and with external clients.

Customer Interface
Project a satisfactory image of the SACAA to all customers in dealing promptly with telephonic, mailed or personal interactions

Legislation Administration
Provide administrative support with information data and records. Process operation manuals and amendments. Update database regularly. Control fees and applications. Issuance of IPS, FOP, AOC, ATO numbers, etc.

General Administrative Functions
Develop and maintain a proper filing system; screen and classify documents; track documents; accurately retrieve information as and when required. Coordinate functions and meetings. Arrange domestic and international travel. Manage the control of all consumables and liaise with the Procurement Department regarding stock. Prepare and assist with departmental meetings.
Requirements
Minimum Requirement
Grade 12 and formal training in office procedures and use of office equipment.
Ideal Qualification
Diploma in Business Administration/Secretary or Basic Project Management

Another minimum requirement
Driver's license

Job Closing Date 29/05/2017
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