Front Office Admin

Company Human Capital Synergies Africa Limited
Reference # 1/11/17
Published 01/11/2017
Contract Type Permanent
Location Nairobi, Nairobi, Kenya
Introduction
This position provides efficient receptionist services for the Secretariat and also provides administration services from the front desk.
Job Functions Administration
Industries Academic,Research
Specification
Administrative Support
•Handling incoming and outgoing telephone calls and deliveries.
•Assists staff in using telephones by setting up passwords and voice mail.
•Receiving visitors at front desk and directs them as appropriate.
•Assists in typing of correspondence for various staff including visa letters and other letters as may be requested
•Assisting in the recruitment process such as preparing interview schedules and calling candidates.
•Delivery, receipt and distribution of mail from courier services.
•Translations—English/French for French speaking callers and visitors.
•Assisting in preparation of documentation for various meetings as requested.
•Supporting institutional events and HR & administration driven initiatives. Staff parties, staff engagement activities etc
Secondary responsibility
•Undertake any other duties as may be directed by the HR Unit and other departments within the organization.
Requirements
•Bachelors Degree in Business Administration or equivalent
•Diploma of proficiency in French a MUST
•At least 2 years relevant experience
Key Skills & Competencies
•Excellent communication and interpersonal skills
•Excellent customer service skills and telephone etiquette
•Familiarity in modern office communications systems
•Good team player
•Well organized
•Proficiency in standard office computer applications and databases such as; MS Office Word, Excel, PowerPoint and Internet
•Ability to work in French as well as English
Job Closing Date 31/12/2017
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