HR Administrator

Company Affinity Health
Reference # 12/2018
Published 10/01/2018
Contract Type Permanent
Location Benoni, Gauteng, South Africa
Introduction
The HR Administrator is responsible for all HR data, it is a key skilled role in the HR Back Office. The Administrator ensures that all required data entries, updates of personnel files are up to date, and prepares the required documentation for HR Assistants, Managers, Supervisors, and Employees.

Job Functions Human Resources
Industries Admin, Office & Support,Human Resources
Specification
Key Role Outputs

a)Maintaining employee records (soft and hard copies)
b)Update HR databases (e.g. capturing new hires, terminations, annual leave, sick leave and study leave)
c)Assisting in payroll preparation by providing relevant data, e.g. unpaid leave, salary increases and or incentives
d)Run basic, standardized complex HR Reports
e)Accurate record keeping of staff referrals and appointments
f)Facilitate the staff induction; administration and loading information onto Sage
g)Ensure new engagements have been loaded onto Sage, new engagement packs are submitted to relevant parties for record keeping
h)Ensure compliance regarding Disciplinary Code and Procedures, 5 Cubed, Medical Insurance and Group Life Cover
i)Distribution and collection of contracts of employment to all new engagements
j)Ensure accurate and timely submission of:
•New engagements
•Terminations of employment
•Transfers
•Salary adjustments/increases
•Promotions
•Unpaid leave
•Role change letters
•Stop pay requests, etc.
k)Ensure effective and timeous communication between HR and Payroll with minimal input queries from payroll
l)Assist staff with general payroll or payslip queries
m)Create, maintain and update staff e-filing
n)Oversee staff leave submissions
o)Oversee sales agents leave calculations
p)Drafting of confirmation of employment letters, role change letters, transfer letters, promotions, etc.
q)Perform regular HR audits as required
Requirements
Mandatory Qualifications

a)Matric Certificate essential
b)HR Diploma or equivalent

Advantageous Qualifications

a)Relevant Labour Relations Qualification/s

Mandatory Experience/Exposure

a)Minimum 1 year experience in a HR Administrative generalist role
b)Sound knowledge and understanding of the BCEA, LRA, and EEA
c)Sage People experience
d)Excellent Excel experience (Pivot Tables)

Advantageous Experience/Exposure

Not applicable

Knowledge and Skills

a)Excellent administrative skills
b)Effective communication skills, written and verbal
c)Effective time management and organisational skills
d)Excellent interpersonal skills
e)Ability analyse processes and information
f)High level attention to detail and accuracy
g)Excellent record keeping and feedback ability
h)Ability to self-manage and meet strict deadlines
i)High degree of confidentiality

Desired attributes

a)Honest, humble and hardworking
b)Professional
c)Reliable
d)Approachable
e)Understanding
f)Focused
g)Deadline driven

Job Closing Date 09/02/2018
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