Temp Receptionist

Company Africa Health Research Institute
Reference # M/REC/002/2018/JAN
Published 12/01/2018
Contract Type Contract
4 Months
Salary Market Related
Location Mtubatuba, KwaZulu Natal, South Africa
Introduction
The Receptionist serves as AHRI’s first point of contact and is therefore an important front line person who needs to project an excellent image of the organisation. It is therefore essential that the Receptionist deals with customers (both internal and external) politely, in a friendly manner and is approachable and informative. The Receptionist is also expected to perform other secretarial duties such as typing, handling of correspondence, mail and photocopying.
Job Functions Administration,Research
Industries Healthcare,Ngo / Non-Profit,Research
Specification
Reception
1.To answer phone calls promptly
2.To take accurate messages and distribute it accordingly
3.To keep the reception area tidy
4.To greet and welcome colleagues and visitors
5.Direct visitors to relevant department/ person
6.Respond to public inquiries

Secretarial
1.To manage bookings of meeting venues
2.Update the telephone list on the intranet
3.Sending and receiving mails and mail packages

Administrative
1.Sending and receiving faxes
2.Ordering stationery
3.Assist with admin duties when requested by senior staff



Clerical

1. Photocopying and printing bulk copies as per a request from senior staff
2. Binding and laminating documents as per a request from senior staff

Requirements
MINIMUM QUALIFICATIONS
1.Senior Certificate.
2.Office Admin certificate

MINIMUM EXPERIEMCE
1. 2 years’ experience working in reception

SKILLS, ABILITIES AND KNOWLEDGE REQUIRED
1.High standards of personal grooming
2.Very good English speaking and writing skills
3.Good Computer literacy skills
4.Prioritizing and organisational skills
5.Problem solving skills

AHRI is fully compliant with South African labour law and is committed to employment equity. This position is open to South African applicants and valid work Visa holders.

AHRI reserves the right in special circumstances to accept late applications or to extend the above date to facilitate further searches. Furthermore, AHRI reserves the right not to make an appointment. Please consider your application unsuccessful if you have not been contacted within 4 weeks of the closing date.

Job Closing Date 21/01/2018
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