|Reference #||SITE ADMINISTRATOR|
|Location||Lydenburg, Mpumalanga, South Africa|
Founded in 1912, Fraser Alexander has grown from humble beginnings to become a key player in the South African mining industry and in selected global locations.
Fraser Alexander is a leading supplier of Mining services which include: Minerals Processing, Construction and Tailings. A solid and well respected brand in the mining services area is looking to attract key talents to add to its existing pool of highly sought after professionals.
This role is responsible for the administration of financial and payroll activities at site level. Primary source of data input for HRM and Financial systems.
The incumbent will assume total responsibility for:
Match orders and invoices
Record keeping of orders placed and invoices received
Track outstanding orders and following up with suppliers
Update project procurement sheets
Capture purchase requests on procurement system
Compile quotations, source approvals and send to different sites / customers
Close co-operation between Procurement Department and Workshop staff
Liaise with suppliers as and when required
Daily site costing and forecasting on site level, including recording of daily hours on internal and external plant for daily costing and invoicing purposes by suppliers
Ensure compliance with relevant legislation (VAT Act, etc.) including FA policies and procedures
Ensure payroll inputs are in accordance with FA Policy
Budget and Forecast
Process inputs of site level budgets and forecasts into the ERP system
Assist with the monthly rolling forecast calculations
Shared Services Responsibilities
Analyse, drill down and identify the variance amongst the budget, forecast and actuals
Assist in good management of company assets on a site level
Ensure employee take-on and exit are carried out in line with FA policy
Site stores and consumables management and recording of transactions relating to issues, receiving and stock take
Payroll data input, ensure the completeness and accuracy of payroll and wages inputs and cost allocations
Ensure site budget is adhered to
Capture costs and revenue drivers onto the relevant system on a daily basis
Escalate site level accruals to the Assistant Financial Controller
Escalate HR and Finance queries to Shared Services
Assist with bookings and administration relating to training
Grade 12 with Accounting and Mathematics
1 year experience in Administrative role or similar
Experience with ERP system or SAGE would be advantageous
SKILLS, QUALITIES and ABILITIES REQUIRED
Working knowledge of Microsoft Office
Ability to work under pressure.
Accuracy and diligence.
Attention to detail.
|Job Closing Date||11/12/2018|