EN
v
South Africa

SITE ADMINISTRATOR

Company FRASER ALEXANDER
Reference # SITE ADMINISTRATOR
Published 04/12/2018
Contract Type Contract
12 Months
Salary Market Related
Location Lydenburg, Mpumalanga, South Africa
Introduction
Founded in 1912, Fraser Alexander has grown from humble beginnings to become a key player in the South African mining industry and in selected global locations.

Fraser Alexander is a leading supplier of Mining services which include: Minerals Processing, Construction and Tailings. A solid and well respected brand in the mining services area is looking to attract key talents to add to its existing pool of highly sought after professionals.
Job Functions Administration
Industries Mining
Specification
This role is responsible for the administration of financial and payroll activities at site level. Primary source of data input for HRM and Financial systems.


The incumbent will assume total responsibility for:


Operational Responsibilities

Match orders and invoices

Record keeping of orders placed and invoices received

Track outstanding orders and following up with suppliers

Update project procurement sheets

Capture purchase requests on procurement system

Compile quotations, source approvals and send to different sites / customers

Close co-operation between Procurement Department and Workshop staff

Liaise with suppliers as and when required


Reporting

Daily site costing and forecasting on site level, including recording of daily hours on internal and external plant for daily costing and invoicing purposes by suppliers


Governance

Ensure compliance with relevant legislation (VAT Act, etc.) including FA policies and procedures

Ensure payroll inputs are in accordance with FA Policy


Budget and Forecast

Process inputs of site level budgets and forecasts into the ERP system

Assist with the monthly rolling forecast calculations


Shared Services Responsibilities

Analyse, drill down and identify the variance amongst the budget, forecast and actuals

Assist in good management of company assets on a site level

Ensure employee take-on and exit are carried out in line with FA policy

Site stores and consumables management and recording of transactions relating to issues, receiving and stock take

Payroll data input, ensure the completeness and accuracy of payroll and wages inputs and cost allocations

Ensure site budget is adhered to

Inventory management

Capture costs and revenue drivers onto the relevant system on a daily basis

Escalate site level accruals to the Assistant Financial Controller

Escalate HR and Finance queries to Shared Services

Assist with bookings and administration relating to training
Requirements
QUALIFICATION

Grade 12 with Accounting and Mathematics


EXPERIENCE

1 year experience in Administrative role or similar

Experience with ERP system or SAGE would be advantageous


SKILLS, QUALITIES and ABILITIES REQUIRED

Knowledge

Working knowledge of Microsoft Office


Skills

Computer literacy.

Good communication.

Ability to work under pressure.

Accuracy and diligence.

Problem solving.

Analytical


Attributes

Attention to detail.

Interpersonal.

Teamwork.

Self-motivated
Job Closing Date 11/12/2018
Share on
 
Last Updated: 16 hours ago [18.12.01.46]
Webserver: SkillsMap (NLBA)