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South Africa

MANAGER: SERVICE ADMINISTRATION AND PROCUREMENT

Company AVBOB
Reference # MANAGER: SAP
Published 30/08/2019
Contract Type Permanent
Salary Market Related
Location Pretoria, Gauteng, South Africa
Introduction
AVBOB, AFRICA'S LARGEST MUTUAL ASSURANCE PROVIDING A ONE-STOP FUNERAL INSURANCE AND BURIAL SOLUTION, HAS A VACANCY FOR:

MANAGER: SERVICE ADMINISTRATION AND PROCUREMENT
Job Functions Management,Procurement
Industries Financial Services,Insurance
Specification
We are looking for an organized, proactive Manager: Service Administration and Procurement to oversee our service administrative operations and staff members. The Manager will establish, evaluate, and oversee department controls and systems, review reports and interpret data, and employ, train, monitor, and direct employees while ensuring that the department and department staff operates efficiently and smoothly. To be successful, you must be committed to supporting the administrative staff members and
improving department operations. You should be analytical, creative, organized, and detail-oriented.

Responsibilities include:
Ensuring that the administration systems, controls, policies, procedures, and workspaces are in compliance with current regulations or legislation. By:
BBBEE recording and reporting, overseeing procurement tenders.
Developing and maintaining procurement policies and procedures.
Processing weekly tender reports.
Ensuring staff collects sufficient BBBEE certificates and manage the BBBEE audit.
Ensuring monthly measurement for BBBEE scores are completed.

Plan, administer, and control budgets for contracts, equipment, and supplies. Prepare and manage operational and capital budgets by:
Budgeting and controlling all stationery items.
Renewing all expired tender contracts.
Ensuring that yearly asset verification is completed for Corporate Head Office assets.
Managing Corporate cell phone contract accounts monthly.

Directing and evaluating administrative department operations and staff members to ensure the business operates in a smooth, efficient and effective manner. By:
Establishing and enforcing department regulations, guidelines, budgets, and timelines.
Employing, training, coaching and leading support staff members.
Setting goals and deadlines for the department.

Developing, analysing, reviewing, and implementing administrative department systems and controls. By:
Ensuring Corporate Head Office assets are managed and reconciled to asset register.
Ensuring that stationery and printing requests are processed and dispatched.
Managing the printing and stationery processes.
Ensuring proper stock control.
Issuing tender and select new service provider when necessary.

Monitor the facility to ensure that it remains safe, secure, and well-maintained. By:
Managing the Head Office canteen services.
Ensuring the cleaning standards are upheld within the building. Through the management of the outsourced service provider.
Managing the outsourced security service. Prepare and review operational reports and schedules to ensure accuracy and efficiency. Prepare operational progress or status reports by:
Preparing Executive Committee reports on a monthly basis.
Developing, implementing, communicating and maintaining governance, risk and compliance policies, processes and procedures.
Managing all correspondence in out of the Company.

Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records.
Recommend organizational process or policy changes.
Creating, reviewing, and reporting department data and using this information to solve potential problems or strengthen performance.
Requirements
QUALIFICATION REQUIRED FOR THE POSITION:
Degree in Purchasing and/or Supply Chain Management. Or
Business Management qualification

EXPERIENCE REQUIRED FOR THE POSITION:
9 Years Procurement and Supply Chain experience with tender and selection processes.
Knowledge of BEEE procurement and Supply Chain practices.
Management of outsourced entities and staff

SKILLS REQUIRED FOR THE POSITION:
Corporate Governance and compliance.
Business and Financial acumen.
Good negotiating skills.
Problem solving with complex tasks
Business management.
Contract management.
Financial management.
Decision-making.
Interpersonal.
Leadership and People management.
Negotiation.
Problem solving.
Risk management.
Attention to detail.
Partnership building.
Results driven
Job Closing Date 30/09/2019
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Last Updated: 12-9-2019 [19.09.05.00]
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