South Africa


Company Assupol Life
Reference # A
Published 12/09/2019
Contract Type Permanent
Salary Market Related
Location Nqutu, KwaZulu-Natal, South Africa
Provide professional secretarial, administrative & support to the Community Trust
Job Functions Administration
Industries Ngo / Non-Profit
1.Co-ordination of departmental communication
•Liaise between managers, team and other teams
•Follow-up on responses and reports from managers
•Handle and screen all incoming telephone calls and respond appropriately
•Attend to normal telephonic enquiries
•Manage in- and outgoing faxes
•Manage in-and outgoing post
•Department communication

2.Perform secretarial duties and administration
•Manage the diary
•Prepare, manage and control the departmental budget
•Prepare and consolidate reports
•Prepare documentation e.g. reports, presentations and memos
•Assist with the collation of supervision documents to ensure records are submitted to HR on time
•Draft letters
•Distribute documentation e.g. reports and memos
•Compile and co-ordinate departmental events
•Photocopy documents
•Liaise with internal and external stakeholders and executives, directors, committee members and others, where appropriate
•Assistance with the organisation of internal and external meetings prior to and during the event
•Coordinate arrangements for visitors, as necessary
•Preparation for meetings: Preparation of meeting packs (agenda, minutes and other required material)
•Take minutes at meetings and distribute minutes where necessary
•Make travel and accommodation arrangements when required

3.General office administration
•Maintain files and record keeping systems
•Order appropriate stationary for office
•Ensure office have sufficient groceries
•Ensure photocopier- and fax machine is in working order for all to use
•Logging of Service Desk requests to the Facilities and IT departments
•Ensure payment of all service providers
•Assist with adhoc duties
•Secretarial Diploma

•Advanced MS Office Outlook, Excel, Word, PowerPoint (Intermediate)

•2 years as a PA/Admin Support
Job Closing Date 27/09/2019
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