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South Africa

Registration Clerk

Company Lyceum
Reference # RC#1
Published 19/09/2019
Contract Type Temporary
Location Braamfontein, Gauteng, South Africa
Introduction
Lyceum offers all the benefits of distance learning. You can continue to earn while you learn via correspondence, and you can plan your studies according to your schedule. Lyceum’s wide range of distance learning courses are far more affordable than face-to-face studies, so begin your journey to a better future today.
Job Functions Administration
Industries Education
Specification
•Registration of students – ensure accurate and complete registrations in line with pre-determined parameters.
•Thoroughly check all student registration forms for accuracy and completeness.
•All outstanding issues to be resolved timeously.
•Liaise with academic staff where required.
•To adhere to CHE requirements pertaining minimum admission requirements.
•Accurately populate ICAS, is the Student Management System and must be populated accurately.
•To undertake any other duties delegated by Senior Management.
•Record and investigate all student queries emanating from the registration processes.
•Ineffective and disorganised mailing and faxing procedures can have a major disruptive effect on the operations at the college as well as for students.
•If students do not receive correct study material, it has an impact on their studies and on the College’s service delivery standards.
•Capturing contracts (biographic, scanning, academic approval, invoicing and statistics)
•Quality control checks are performed before capturing contracts:
•Scrutinize contracts for validity of details on completed forms, i.e. signatures, academic approval, subjects, etc.
•Invoicing must be done accurately and within agreed deadline.
•Cancellations, subject exchanges and subject credits on student management system
•Receive requests for subject changes and subject credits.
•Students and prospective students have the right to request amendments to their programmes.
•Check for validity and refer to the Registration Manager for consideration
•To report to the Registration Supervisor daily (daily statistical reports), weekly and monthly reports.
•To process the collation, packing and despatching of study material.
•To ensure every consignment is packed by a particular staff member and checked by the supervisor of the department.
•Stock control and stock taking
oStock levels are maintained
oPerform quarterly stocktaking according to company procedures.

Requirements
REQUIREMENTS OF THE JOB:

1.Matric is essential and a Diploma in Administration is advantageous.
2.A minimum of 4 years of experience in an appropriate / similar type of environment.
3.Extensive knowledge of ICAS and CRM systems.
4.Accurate typing speed of minimum 25 wpm.
5.Computer literacy is essential especially in MS Outlook, MS Word and MS Excel.
Job Closing Date 25/09/2019
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Last Updated: 12-9-2019 [19.09.05.00]
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