South Africa

hr practitioner

Company WWF-SA
Reference # human resource
Published 01/11/2019
Contract Type Permanent
Salary Market Related
Location Cape Town, Western Cape, South Africa
(Permanent position based at WWF-SA Head office in Newlands, Cape Town)
WWF is the world’s largest and most respected independent conservation organisation, with over 6 million supporters and a global network active in over 100 countries. WWF's mission is to stop the degradation of the Earth's natural environment and to build a future in which humans live in harmony with nature, by conserving the world's biological diversity, ensuring that the use of renewable natural resources is sustainable, and promoting the reduction of pollution and wasteful consumption.
WWF South Africa is a national office that is part of the WWF network. We are a local NGO that has worked for 50 years with the aim of inspiring all South Africans to live in harmony with nature, for the benefit of our country and the wellbeing of all our people. WWFs work is for nature, for you.
Our work is challenging and exciting and we love what we do. To join our team you need to be brilliant at what you do, passionate, results-orientated and have a positive attitude.
This post forms an integral part of the Human Resource team and entails HR functions across the organization with particular focus on Recruitment & Selection, Induction & Probation, Training & Development and Performance Management.
Job Functions Human Resources
Industries Ngo / Non-Profit
Recruitment & Selection
 Consult with managers on their respective recruitment needs
 Present the Job Spec in a predefined format
 Post Job adverts to online dashboard and website, as well as any other recruitment platforms upon request
 Liaise with various recruitment agencies, maintain relationships with agencies, and negotiate appropriate rates.
 Track applications and report back to line manager on progress
 Download and distribute the applicant summaries to the relevant persons involved
 Shortlist upon request
 Liaise with candidates and set up interviews and all necessary logistics
 Manage full recruitment campaigns for all temp appointments and other positions as needed
 Prepare all recruitment packs and ensure timeous completion of interview guides
 Ensure candidate feedback takes place following the interviews
 Initiate process for conducting background checks and psychometric assessments as well as ensure all the relevant documents are received by the candidate for onboarding process
 Conduct reference checks and save in shared folder.
 Provide swift handover to Rem & Ben Specialist for preparation of offer/contracts
 End recruitment process with closing job and regretting unsuccessful candidates
 Prepare welcome packs for candidates and arrange induction programme.
Manage Employee Induction Programme
 Review and update programme as needed
This is currently under review as we’re seeking a more efficient process of conducting the induction
Manage Employee Probation Period
 Monitor Probation periods & liaise with respective line managers one month prior to contract ending for drafting of probation letters.
 Get sign-off from LM and HR, store for records and submit to candidate
Coordination of Performance Management system – This is also under review
 Assist with implementation of Performance cycle across organization
 Track receipt of KPI’s and development plans during performance cycle
 Receive and store all staff KPI discussions on shared drive
 Review individual development plans to identify training and other development needs
Training & Development
 Liaise with staff and line management on training needs
 Ensure proper completion of training application and sign-off before processing to finance
 Ensure accurate filing and capturing on data for Skills Development reporting
 Follow up with staff after training to ensure proof of training is received
 Engage with staff to set up training as per development needs
 Work with various suppliers to create a preferred supplier database and negotiate preferred rates on various training options
 Initiate/liaise with line managers when staff development needs are identified, through the HR Executive
Organisation Culture / Employee Engagement
 Design, implementation & facilitation of projects that support org culture and employee engagement
 Conduct stay interviews with staff at different periods in the employee life cycle. Save findings and report trends back to team.
 Work on special projects as they arise
 Stay up to date on trends in the field and keep team informed of new systems and innovative ideas that could be adapted – attend HR workshops and conferences and feedback learnings to the team
Manage & maintain employee records
 Employment contracts & employee files to be maintained
Internal HR Staff Communication
 Central point of contact for all official staff communication
 Liaise with units and teams to set up and arrange weekly lunch time Brown Bag Sessions and quarterly Staff Info Sessions
 Stay up to date with core events in the annual calendar and arrange ideas as needed
 Facilitate involvement of different regions in staff initiatives
 Attend unit meetings as directed and provide HR input where necessary
 Arrange and coordinate quarterly administrator meetings including agenda items
 Lead on self-managed peer group coaching sessions with Administrator group and ensure regular communications/check-ins formally or informally done so as to build a trusted relationship and provide support where needed
 Gatekeeper for the Panda Passport initiative – encourage ‘stamp worthy’ events and initiatives and drive staff participation. Keep a record and track leaderboard.
HR Team administration
 Processing of all invoices
 Writing up memos for cash requests
 Booking of travel and accommodation
 Arranging venues and catering when required
 Meeting with various suppliers depending on the need, etc.
 HR Related qualification
 Minimum 5 years Generalist HR experience specifically: HR Administration, Recruitment & Selection, Performance Management, Training & Development
 Experience in managing and working with online Recruitment platform and SAGE/VIP HRIS
 Able to build relationships with a strong client focus, good interpersonal and communication skills
 Excellent computer skills: MS Office & Social media
 Analysis and problem solving ability
 Ability to prioritise and multi task and self manage
 Self motivated individual with high energy and drive
 Good planning & organising skills
Further Information:
To apply please click here fill out the application form, and provide an abridged 2-page CV and covering letter (attach under “Documents”) fully motivating why you should be appointed, together with the names, current e-mail addresses and telephone numbers of three relevant references.
Applications close on the 22nd November 2019. Applications sent via email will not be considered.
WWF seeks to promote diversity among its staff. Candidates who have not received a response within three weeks of the closing date are kindly requested to assume that their application has not been successful in this instance. WWF-SA reserves the right not to fill this position.
Job Closing Date 22/11/2019
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