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South Africa

Administration Officer

Company SEZA Botswana
Reference # SEZA2020/7
Published 12/02/2020
Contract Type Contract
5 Years
Salary Market Related
Location Gaborone, South East, Botswana
Introduction

Botswana Special Economic Zones Authority (SEZA) is a Parastatal under the Ministry of Investment Trade and Industry (MITI). It was established in 2015 through the 2015 Special Economic Zones Act of Parliament and institutionalised in 2018. The Organisation is responsible for the overall coordination and implementation of activities related to the establishment and development of Special Economic Zones (SEZ).

Applications from qualified and experienced candidates are invited for the following position:

ADMINISTRATION OFFICER

Main Purpose of the Job
Oversees all administration functions of the Organisation.

Job Functions Administration
Industries Government / Municipal,Parastatal
Specification

Key Result Areas:
•Secures and Manages the Insurance of the Organisation’s assets.
•Maintains Company property records and ensures that there are title deeds, permits and licenses for all properties.
•Establishes network of Insurance Brokers, Insurers etc. to get best value.
•Plans and allocates office and parking spaces and arranges maintenance thereof in liaison with the Human Capital Executive.
•Coordinates and arranges procurement and disposal of Company furniture.
•Vehicle fleet management.
•Manages all travel and accommodation logistics in close liaison with the HR Office and carries out administrative services including the Board and Exco meetings.
•Manages and arranges car hire accounts.
•Ensures that refreshments are served in accordance with procedures and monitors and controls the use of refreshments.
•Manages all information records in a safe and secure manner including a systematic filing of all relevant records.
•Maintains mail registers e.g. outgoing and incoming mail, couriers and the file movement register.
•Coordinates the Driver/Messenger services and ensures a prompt and efficient delivery of documents and monitors and checks log books.

Key Skills and Competencies
•Customer focus
•Results focus
•Initiative
•Planning/Organisation skills
•Office/Records management skills
•Excellent telephone/communication skills
•Excellent Computer skills - MS office
•Good knowledge of technical issues in Administration
•Supervisory skills

Requirements
Qualification and Experience
Degree in Business Administration or equivalent plus four years’ experience in an Office Administration role.

Job Closing Date 02/03/2020
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Last Updated: 11 days ago [20.02.01.00]
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