South Africa

Assistant Company Secretary

Company Payments Association of South Africa (PASA)
Reference # AssistCompSec2020
Published 14/02/2020
Contract Type Permanent
Location Johannesburg, Gauteng, South Africa
PASA is the payment system management body recognised by the South African Reserve Bank (SARB), in terms of the National Payment System Act of 1998, to organise, manage and regulate the participation of its members in the payment system.

To support the Company Secretary of PASA in providing a highly professional, competent and proactive Company Secretarial service to the organisation, in particular, PASA Council and its Committees. To deputise for the Company Secretary as and when required. The successful candidate will assist in establishing and maintaining the highest levels of corporate governance in alignment with the Companies Act (where appropriate) and King IV.
Job Functions Administration
Industries Accounting & Auditing,Admin, Office & Support,Banking / Finance & Investment,Financial Services,Regulatory
•A relevent Company Secretarial qualification.
•Five years of administration experience
•Five years minute taking experience
•Two or more years in a similar role
•Proficiency in MS Office applications
•Proficiency in Adobe Pro and Filesite/iManage work would be an advantage
•Payments knowledge would advantageous
•Excellent communication skills (verbal and written)
•Strong planning and organising abilities
•Proficient in relationship building and interpersonal skills
•Ability to work independently and to collaborate with others
•Ability to build credibility and trust
•Ability to analyse problems and make decisions
•Ability to work under pressure
•Diligent and with excellent attention to detail
•Good interpersonal skills
•Drivers licence and own transport
The Assistant Company Secretary will be responsible for the following:
•Providing a full range of corporate secretarial support and governance advice.
•Coordinating and arranging all Council, Committee and General meeting dates.
•Assisting the Company Secretary in the administration of all Council and Committee meetings.
•Maintaining all statutory registers, minute books and any other governance documents.
•Assisting the Company Secretary in the execution of the annual Council and Committee plans.
•Drafting round robin resolutions.
•Responsibility for dealing with queries and requests from stakeholders.
•Assisting the Company Secretary with the preparation of various reports for the Annual Report.
•Collation and circulation of meeting documentation.
•Contributing to the establishment of internal Company Secretariat procedures, guidelines and templates and the continued development of self-help tools.
•The ability to work independently and be the key point of contact for relevant Council Committees, the Executive Committee and some Council Structures.
•Keep the filing system and server updated with the latest documentation daily.
•Preparing directors’ fees and associated costs and ensuring that these are processed for payment.
•Ensuring that all decisions at meetings are accurately and appropriately recorded in the minutes of the meeting and escalated to Council, or reported to relevant managers, as and when required.
•Proactively following up on action items arising from minutes.
•Developing, building and maintaining strong relationships with the business to further enhance commercial acumen.
•Managing and coordinating the processing, verification and execution of all material legal documentation including contracts, trademarks and patents
•Coaching and support colleagues in developing new skills.
•Remaining abreast of industry developments as well as regulatory and legislative changes and providing proactive guidance inside and outside of meetings.
•Compiling presentation packs for Council and Council Committees.
Job Closing Date 27/02/2020
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Last Updated: 13-2-2020 []
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