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South Africa

Project Coordinator

Company EDUCOR
Reference # #PCOIT
Published 19/02/2020
Contract Type Permanent
Location Westville, KwaZulu-Natal, South Africa
Introduction
Educor is the largest private education supplier in Southern Africa., managing 10 educational brands across its more than 60 campuses and sites in South Africa and internationally. As a Group we possess a rich heritage with brands that have been in existence for many years. Since our inception in 2008, Educor has evolved into an education giant offering face-to-face, distance and online learning. Our face to face brands include Damelin, CityVarsity, ICESA and Central Technical College. Distance brands include INTEC College, Damelin Correspondence College (DCC) and our higher-education distance brand, Lyceum.
Job Functions Administration,Client Services,Communications,Coordinator,Data Analysis,Data Capturing,Data Management,Editing,Information Technology,Inventory,Logistics,Operations,Support
Industries Admin, Office & Support,Digital,Education,Events Management,IT - Information Technology
Specification
MAIN PURPOSE OF THE JOB:

Project Coordination:

•Coordinate and oversee minor, simpler projects eg. Service Desk, Printer Billing and Consumption, minor office relocations, etc
•Ensure successful delivery of minor projects in line with project plans, budget, scope and quality while effectively managing resources (including contractors).
•Maintain accurate and current records and provide timely feedback to Senior Project Coordinator on project progress, including budget, while highlighting deviations.
•Coordinate constructive and progressive project meetings, providing meeting minutes/list of action items and following up on resolution ahead of meetings.
•Manage project change requests in line with the approved change management process, maintaining records in a central project repository.
•Accurate recording and monitoring of issues and risks. To be regularly communicated to Senior Project Coordinator with an update on progress.

Project Administration:

•Ongoing monitoring and verification of IT operational costs/invoices.
•Coordinate IT purchases on Fraxion in line with the company standard, tracking approvals and payments.
•Provide support to IT Projects team eg. sourcing floor plans, completion of Number Porting documents, courier of equipment, maintaining updated campus contact information.
•Coordinate events and functions eg. Microsoft workshops.
•Coordinate travel, accommodation, car hire, transfers and expense claim requests.
•Prepare reports, presentations, etc as requested.

Requirements
REQUIREMENTS OF THE JOB:

1.Relevant qualification
2.Min 2-3 years’ experience in Project Administration
3.Min 6 months experience in a Project Coordination role overseeing delivery of projects
4.Hands-on experience with software that supports project management responsibilities (e.g. Trello, Microsoft Project, etc)
5.Excellent computer literacy is essential especially in MS Outlook, MS Word and MS Excel.

COMPETENCIES OF THE JOB:
1.Professional
2.Reliable
3.Planning and organizing competencies
4.Solid time-management skills
5.Detail oriented
6.Excellent analytical and critical thinking skills
7.Ability to multitask
8.Proactive
9.Excellent interpersonal skills and good team player
10.Good supervisory and management skills
11.Excellent verbal and written communication skills
12.Able to work independently
13.Ability to function in a highly pressurized environment
14.Strong negotiation skills
15.Perseverance: Remains focused and productive in the face of standard work demands.


Job Closing Date 26/02/2020
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Last Updated: 13-2-2020 [20.02.01.00]
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