South Africa

Specialist: Print

Company Print Outsource International
Reference # #SP001
Published 01/03/2021
Contract Type Permanent
Location Durban, KwaZulu-Natal, South Africa
To perform the duties and tasks of a buyer by responding to and following up on queries relating to print within the client and ensuring on time quote and job delivery. To monitor and oversee the use of systems and procedures, ensuring a trouble-free workflow, with specific attention to promoting Point’s procurement systems within the clients’ staff and suppliers. Based at client site.
Job Functions Administration,Buying,Client Services,FMCG Buyer,Procurement,Product Management,Project Management,Purchasing
Industries Fmcg (Fast Moving Consumer Goods Sector),Management Consulting,Procurement & Purchasing
Key Responsibilities
1.To ensure all processes of Point’s procurement system are adhered to since we are a system Info Company - Please see the detailed process below
2.Through communication with Client and suppliers, offer a service to provide a smooth workflow and ensure deadlines are met
3.To take a brief from client, spec flat print and POS elements and offer solutions to cost save and innovate
4.Ensure that estimates go out to tender to suppliers whose core competency is to produce what has been spec’ed, quotes sent to Client, orders are placed on time, finalising of job on Point’s procurement system
5.To maintain the suppliers list ensuring all information is updated
6.Adhere to procedures relating to the proper use and care of equipment and materials, specifically the proof printer
7.To develop the skills and knowledge necessary for the effective performance of print buyer on an ongoing basis
8.Perform other routine tasks as assigned and as requested by management

Point’s procurement process:
1.Opening of projects & inviting team members (Agency and Client)
2.Inputting specs and sending RFQ (Request for Quote) to Point in the Client account
3.Inputting specs and sending out RFE (Request for Estimate) in the Point account
4.Receiving Estimates from supplier and ensure that all is correct
5.Once all estimates received, choose the best quote and send to Client for approval
6.Upon receipt Client Purchase Order, order to be placed with supplier from Point account
7.Requesting of preproduction samples, presenting to client and on sign off, liaising with supplier to action. On POS, liaising with Point in-house Industrial Designers to make sure all is in line before auctioning production
8.Receive artwork from agency, play out Fogra proof, send to client for approval (proofs MUST be signed by Client)
9.On approval, send proof and load artwork on Point’s procurement system and share with supplier
10.Proactively check with supplier to ensure delivery deadlines or distribution is met. Distribution lists to be checked and shared with suppliers on the procurement system
11.Communicate any change orders first before accepting, if accepted change order to be done in Client account and send to brand manager for acceptance
12.On delivery and completion of job, orders need to be closed on receipt of PODs on the procurement system
13.Once Point buyers receive notification of order closure, they need to accept or decline dependant on if they are in agreement or not
14.Invoices to be accepted and supplier ratings to be done
15.Post production samples to be checked for quality and that correct specs were followed, before order closure
Education and Experience
•Extensive professional experience in the Print Procurement Industry (POSM, flat-print, 3D, electronic, digital, etc.)
•Previous experience within Marketing for an FMCG company, Advertising Agency and or Advertising Production Facility

Specific Knowledge, Skills, Abilities and Key Competencies
•Organization and planning including effective time management
•Prioritizing tasks
•Building Client and supplier relationships
•Team player
•Knowledge sharing
•Good telephonic and written communication
•A thorough understanding of the printing process
•A sound knowledge of printing specifications
•An understanding of POS elements – i.e. 3D units, standees, floor stands
•Ability to work under pressure
•Character qualities
Job Closing Date 15/03/2021
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