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South Africa

Programme Administrator

Company NACOSA
Reference # 2020051
Published 21/12/2020
Contract Type Contract
Salary Market Related
Location Gauteng Area, Gauteng, South Africa
Introduction
NACOSA is looking for a suitably qualified candidate to support and deliver on administrative tasks related to a specific 3-year HIV/AIDS/TB programme implemented in the North West and KwaZulu-Natal Provinces.
Job Functions Administration
Industries Healthcare
Specification
South Africa has the highest number of people living with HIV in the world – over 7 million people. To turn the tide on HIV and AIDS, we need to bring all sectors of society together and strengthen the community systems that support people.
NACOSA is a networking organisation that brings communities together to tackle HIV and its impact on vulnerable people. We have a strong track record of working with donors, government and communities to strengthen community systems and turn the tide on HIV, AIDS and TB.
We do this through mobilizing our network of over 1,900 organisations, promoting dialogue between government and affected people, building capacity with accredited training, mentoring and technical assistance and channeling resources to support service delivery on the ground, particularly for children and youth, key populations and women and girls.
The Programme Administrator role
The Programme Administrator position supports and delivers on administrative tasks related to a specific HIV/AIDS/TB programme implemented in selected districts in South Africa.

The key responsibilities of the role are:

•Day to day office management and administration assistance to the Programme Management Unit
•Communication with contracted implementers as required
•Travel arrangements (flights, accommodation, shuttles, etc) for implementers and staff for meetings, trainings and events
•Monitoring deliverables of implementers and feeding back to the PMU as required
•Assist with procurement administration, including obtaining quotes from suppliers for programme related services, submitting invoices to Finance
•Develop and maintain a network of working level external contacts
•Liaison with third parties (ie caterers) as required
•Assemble materials (stationery, printing, etc) for meetings and trainings
•Perform work related errands, including going to the post office, bank, shops
•Arrange and take notes for PMU meetings
•Document management and filing, including electronic filing
•Maintain office supplies and equipment inventory as required
•Maintain administrative records including meeting minutes and reports
•Any other duties as required by the project

Requirements
Qualifications, skills and Experience required

•Matric certificate or equivalent NQF qualification.
•An Office/Business Administration Certificate or Diploma would be a strong recommendation.
•Strong computer knowledge (Excel, Word and PowerPoint, E-mails, Internet).
•At least 3 years Administrative and / or PA experience.
•Previous experience arranging flight bookings, handling training logistics.
•Be fully conversant in spoken and written English and be able to communicate at ease with all levels of staff and clients.
•A working background in the NGO field will be an added advantage
•Valid driver’s license
•Strong attention to detail and meticulous organisational skills

Personal Competencies
•Sound interpersonal relations and professional customer service orientation
•Ability to multi-task, prioritize effectively and work under pressure
•Attention to details
•Strong organisational and problem-solving skills and ability to prioritise

Remuneration will be competitive, based on skills and experience.

PLEASE NOTE:

•Only short-listed candidates will be contacted. If you have not been contacted within 2 weeks consider your application as unsuccessful. NACOSA reserves the right not to make any appointment in this position.
•NACOSA respects the privacy of its stakeholders and will treat all personal information provided in line with our recruitment policy and in accordance with the Protection of Personal Information Act.

Job Closing Date 18/01/2021
   
   
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Last Updated: 30-7-2020 [20.07.03.04]
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