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South Africa

Procurement Specialist

Company Medshield Medical Scheme
Reference # PS0121
Published 14/01/2021
Contract Type Permanent
Location Randburg, Gauteng, South Africa
Introduction
Accountable for the development of a tactical work plans and formulate associated practices to ensure the effective operational implementation as it relates to the procurement function across the Scheme, by formulating and driving a consistent approach towards all screening, sourcing, purchasing and tendering activity within the Scheme, within the context of a decentralised procure-to-pay function. Ultimately ensuring that value for money is maximised.
Job Functions Procurement
Industries Healthcare
Specification
-Provide input into the development of the divisional strategy (BBBEE and annual procurement plan) as well as to develop a supporting tactical work plan for the
procurement department.
-Implement the tactical work plans by developing operational activities, ensuring that the procurement cycle is executed effectively on a monthly basis.
-Drive continuous improvements at an operational level by ensuring the development, alignment and implementation of continued end to end processes and
systems.
-Plan for the department’s operational activities, specify priorities and resources needed, apply changes and monitor effectiveness.
-Establish and maintain appropriate formalised procurement policies and procedures across the Scheme.
-Develop a suitable service provider database and protocol for ongoing supplier management.
-Upgrade the formal tendering process by reviewing the relevant terms of reference for each committee (Bid Specification, Bid Evaluation & Bid Adjudication) and
aligning with current Scheme practices.
-Recommend and implement improvements to the tendering process to ensure best practice.
-Collaborate with the business and negotiate contractual arrangements with suppliers to ensure that value for money and excellent service levels are maintained
and optimised across the all categories of expenditure.
-Establish, maintain and improve the department’s SOP’s and guidelines relating to the procurement department.
-Accountable for the compliance of the departmental risk profile as well as implementing sound governance and compliance processes to identify, manage and
mitigate risks within the procurement department.
-Monitor changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
-Support and provide evidence of all audit requirements as required by internal and external audit service providers.
-Adhere to relevant laws, regulations, policies and procedures that provide the internal controls needed to safeguard resources.
-Accountable for providing input in the planning and compilation of the division’s annual budget aligned to operational delivery plans to support the
implementation of set objectives.
-Accountable for budget implementation, management, monitoring and reporting on any variances.
-Ensure the deployment of proper financial controls to manage the departmental budget.
-Build and lead an effective and cohesive team, implement effective succession planning, people management, development, recruitment, and retention strategies
for the department.
-Create a high performance culture and manage team performance effectively by cascading of annual performance goals and measure against agreed set
objectives / work plan.
-Ensure that the working environment contributes to improving employee engagement, recognition and increased productivity.
-Effectively engage with departmental stakeholders about the value of robust procurement and ensure adequate internal training and processes are understood
and best practices adhered to.
-Implement timeous communication on progress and challenges and in achieving tactical delivery plans to impacted stakeholders.
-Build and maintain stakeholder relationships for the purposes of expectations management, knowledge sharing and integration.
Requirements
Experience

-5-10 years in procurement field
-3-5 years tendering experience

Qualification

-Degree/Diploma in Supply Chain Management

Knowledge

-Medical Aid Industry
-Medical Schemes Act
-Policies & Procedures
-Budget and cost control
-Contracts administration
-Supply Chain management

Skills

-Communication
-Computer literacy
-Analytical
-Time Management
-Problem solving
-Negotiation

Attributes

-Attention to detail
-Work under pressure
-Accuracy
-Deadline-driven
-Change Management
Job Closing Date 21/01/2021
   
   
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Last Updated: 30-7-2020 [20.07.03.04]
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