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South Africa

IT Project Portfolio Manager

Company Blue Label Distribution
Reference # 043
Published 31/05/2021
Contract Type Permanent
Salary Market Related
Location Sandton, Gauteng, South Africa
Introduction
At Blue Label Distribution, our brand philosophy is that we can create and distribute anything that is able to be digitised. Our Blu-approved brand is the face of our service offering and is underpinned by a world-class technology platform for both online and offline commerce. With a point of sale network of approximately 150 000 devices, we provide a distribution footprint across all income groups. 85% of our income comes from merchants in the informal sector.
Job Functions Technical
Industries Telecommunications
Specification
The IT Project Portfolio Manager will oversee various technical projects through the project life cycle aligned to the standards of the Technology Project Portfolio Management function to ensure fulfillment of contract requirements and program objectives for specific assigned portfolios.
Requirements
RESPONSIBILITIES

Project Planning
Plan and organize the management of various programmes, interdependent projects, tasks, a series of smaller projects or a definable piece of a larger program to ensure a successful completion to time, cost and scope.
Define project scope and schedule while focusing on regular and timely delivery of value.
Develop or update project plans for information technology projects including information such as project objectives, technologies, systems, information specifications, schedules, funding, and staffing.
Design and construct Work Breakdown Schedules (WBS), capacity plans and cost estimates for the specific portfolio of projects.
Identify, review, or select vendors or consultants to meet project needs.
Work with shared cost administrator and project administrator to ensure consolidated portfolio management to the standards of the GM: IT PPM.

Project Management
Manage project execution to ensure adherence to budget, schedule, and scope.
Monitor or track project milestones and deliverables.
Transition between portfolios where necessary in order to provide the capacity required by the GM.
Oversee and monitor project financial status and performance to maintain contract budget guidelines and schedules.
Submit project deliverables, ensuring adherence to quality standards.
Direct or coordinate activities of project personnel.
Prepare project status reports by collecting, analyzing, and summarizing information and trends.
Establish and execute a project communication plan.
Assign duties, responsibilities, and spans of authority to project team.
Initiate, review, or approve modifications to project plans.
Schedule and facilitate meetings related to information technology projects.
Negotiate with project stakeholders or suppliers to obtain resources or materials.
Identify need for initial or supplemental project resources.

Project Governance
Mitigate the risk “blockers” related to product deliveries.
Ensure project governance processes and decisions are applied consistently.
Provide input to budgeting process per project portfolio.
Work closely with PPM Team, Business Units and other stakeholders to facilitate delivery and remove impediments.
Drive high quality of all deliverables across complete life cycle.
Coordinate and facilitate project audits as needed.
Managing customer expectations for project deliverables.
Perform risk assessments to develop and measure response strategies, reporting, cost time quality delivery, and adherence to standards.
Monitor the performance of project team members, providing and documenting performance feedback.

Stakeholder Engagement
Coordinate activities between subsidiaries, technology teams, data providers and suppliers.
Act as primary contact for technical project matters between customers/clients and company leadership, provide briefings on project status, successes, and issues.
Conduct regular meetings with customers/clients to ensure all requirements in the Statement of Work are met, changes in scope or workload are discussed and contractually documented, impacts are identified, and issues get resolved.
Report to the PPM General Manager and provide regular updates to the Chief.
Information Officer and other executives on ad-hoc basis and via Steercos and other management meetings.

Self-Management
Set an example through personal quality and productivity standards and ways of working with others.
Demonstrate consistent application of internal procedures.
Plan and prioritise, demonstrating abilities to manage competing demands.
Demonstrate abilities to anticipate and manage change.
Demonstrate flexibility in balancing achievement of own objectives with abilities to understand and respond to organisational and team needs.

BEHAVIORAL COMPETENCIES
Business Insight.
Ensures Accountability.
Manages Complexity.
Optimizes Work Processes.
Plans and Aligns.
Balances Stakeholders.
Resourcefulness.
Communicates Effectively.
Financial Acumen.
Customer Focus.
Cultivates Innovation.
Instills Trust.
Collaborates.
Situational Adaptability.

EDUCATION

Matric.
Bachelor’s degree in an associated discipline preferred.
Project Management Professional (PMP) Certification preferred.

EXPERIENCE

Five (5) years’ experience in base project management or a contract similar in scope and breadth to this contract.
Previously managed technology projects in a financial services, retail or telco environment.
Participated in planning, developing and implementing project offices.
Designed and implemented technology projects with budgets between R250K and R10M or above.

ADDITIONAL INFORMATION

Knowledge of program management operations, telecommunication systems, consumer engagement processes and technology operations.
Ability to manage multiple tasks independently.
Demonstrated proficiency with Microsoft Office (ex. Excel, Word, PowerPoint, etc.), Aha and MS Project.
Excellent leadership, decision-making, verbal/written communication, presentation, and interpersonal skills to effectively lead cross-functional teams in a fast-paced environment.
Job Closing Date 14/06/2021
   
   
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Last Updated: 12 days ago [21.06.01.00]
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