South Africa

Leasing Agent: Commercial

Company City Property Administration (Pty) Ltd
Reference # LC025
Published 01/06/2021
Contract Type Permanent
Salary Market Related
Location Pretoria, Gauteng, South Africa
City Property Administration (Pty) Ltd is a residential and commercial property management company that has been operating since 1968 with their headquarters in Pretoria and a supporting office in Johannesburg. City Property transforms buildings and injects fresh vitality into our inner cities. We provide sophisticated, modern and cosmopolitan retail spaces, offices, warehouses and apartments that ensure that those who live and work in the CBD enjoy the best South Africa’s cities have to offer.

The Commercial Leasing Department in Pretoria has a position for a Leasing Agent. If you believe you meet the requirements for this position then we would appreciate your application.

The purpose of the role is to successfully lease vacancies & build sustainable relationships.
Job Functions Facilities & Property Manager
Industries Facilities & Property Management
The main tasks and responsibilities associated with the position are listed below. This is not an exhaustive list of tasks and responsibilities and any other tasks and/or responsibilities that could be reasonably expected for the position may be required.

Ensure the successful leasing of all properties timeously
1.Timeous and professional attendance to all incoming leasing enquiries and walk-in customers.
2.Prepare all leasing deals accurately and timeously and present to prospective tenant for required signatures.
3.Ensure the needs and suitability of the potential tenant is accurately assessed & correctly directed to an appropriate building
4.Obtain approval on leasing deals from Portfolio Managers and/or relevant Manager according to Signature of Delegated Authority (SODA).
5.Attend required forum to present leasing deals for approval according to SODA regulations.
6.Follow up on all deals and provide feedback to the relevant Manager.
7.Attend all required meetings to provide feedback on all active leads.
8.Ensure all leasing enquires on the CRM system are managed and resolved within the required time frame.
9.Communicate specific and special leasing requirements to all relevant stakeholders.
10.Show prospective tenants’ vacant units.
11.View prospective tenants’ current premises.
12.Reduce vacancies to increase long- term income.
13.Ensure all reports, correspondence & proposals are done accurately and is well presented.

Facilitate the successful installation of the tenant
1.Follow business processes in terms of tenant installation requirements.
2.Successfully hand over the premises once the deal has been approved
3.Handover ownership of the tenant to the relevant Portfolio Manager as soon as the tenants starts trading.

Conduct market research to ensure that vacancies are filled timeously
1.Identify possible leads through market investigations and cold calling.
2.Be familiar with all buildings & vacancies in portfolio to ensure that appropriate tenants are placed for the market and area.
3. Provide feedback to Property Managers regarding any concerns that will have an impact in the letting of vacancies.

Relationship Building
1.Establish a network of contacts
2.Establish rapid rapport with new tenants
3.Establish good relationship within the industry
4.Maintain good public relations
5.Act as a single point of contact for certain tenants as well as external brokers.

Working conditions: Office Based. Regular travelling will be required.

Qualifications & Experience:
1.Matric required.
2.Estate Agencies Affairs Board Competency Certificate (NQF Level 4) preferred.
3.Registration with the Estate Agent Association Board preferred.
4.Diploma or tertiary qualification preferred.
5.3-5 years’ experience in sales or leasing required.
6.Code 08 Driver License required:

Skills & Knowledge Required:
1.MS Office:
a.MS Word – Basic
b.MS Excel – Basic
c.MS Outlook - Basic
2.Basic knowledge of MDA preferred.
3.Basic knowledge of SharePoint preferred.
4.Proficiency in English required.
5.Ability to work under pressure
6.Good communication skills
7.Business writing skills
8.Good telephone etiquette

Personal Attributes:
1.Problem solving – find solutions when emotions are involved.
2.Stress tolerance – coping with stressful situation.
3.Interpersonal relationships – building mutually satisfying relationships.
4.Independence – be self-directed and free from emotional dependency.
5.Assertiveness – communicating feelings and beliefs; being non-offensive
6.Social confidence – be self-assured and at ease with people in all types of social situations.
7.Persuasion – negotiating, selling, influencing, and attempting to persuade people or trying to change the point of view of others.
8.Multitasking – dealing with several activities at a time, enjoy being given new tasks before they have finished another.
9.Teamwork – cooperation with others, good-natured attitude and encouraging people.
10.Persistence – sticking with tasks, not giving up, dislike leaving things unfinished.
11.Rule following – adhere to rules and strictly follow work regulations.
12.Attention to detail – focus on details, strive for perfection and be well organized.
13.Planning – enjoy making detailed plans and long-terms plans.
14.Analytical thinking – like solving complex problems, carefully analyze information and use logic to address issues and problems.

Job Closing Date 15/06/2021
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