South Africa

Systems Accountant

Company City Property Administration (Pty) Ltd
Reference # LC027
Published 10/06/2021
Contract Type Permanent
Salary Market Related
Location Pretoria, Gauteng, South Africa
City Property Administration (Pty) Ltd is a residential and commercial property management company that has been operating since 1968 with their headquarters in Pretoria and a supporting office in Johannesburg. City Property transforms buildings and injects fresh vitality into our inner cities. We provide sophisticated, modern and cosmopolitan retail spaces, offices, warehouses and apartments that ensure that those who live and work in the CBD enjoy the best South Africa’s cities have to offer.

The Data Management Department in Pretoria has a position for a Systems Accountant. If you believe you meet the requirements for this position then we would appreciate your application.

The purpose of the role is to manage the MDA system and processes.
Job Functions Accounting,Analytics
Industries Facilities & Property Management
The main tasks and responsibilities associated with the position are listed below. This is not an exhaustive list of tasks and responsibilities and any other tasks and/or responsibilities that could be reasonably expected for the position may be required.

Management of MDA system, data, support and development.
1.Ensure the correct set-up of options, functionality and creation of accounts in MDA.
2.Manage and liaise with the MDA developers on any “bugs” found, or any system enhancements and development needed.
3.Assist with the business requirements for system development and enhancements in MDA.
4.Review development documents, assist / perform thorough testing and ensure that deployments are done in a controlled manner.
5.Investigate and troubleshoot for reasons when system errors occur.
6.Ensure that support is provided to staff with regards to the use of MDA.
7.Ensure that formal and “on- the- job” training and training manuals are given with regards to the use of MDA.
8.Ensure that the integrity of the data on MDA is maintained, by conducting regular tests on MDA data.
9.Ensure that the MDA database is kept clean, by closing relevant accounts.
10.Ensure that the monthly financial and billing run processes are done without errors.
11.Ensure the relevant month- end agent reports and payments are processed accurately.
12.Ensure that budget processes and Utility increases are done timeously and completed successfully.
13.Test new versions of MDA and report any problems found to MDA before deploying new versions in live environment.
14.Create new users on MDA as per SharePoint workflow and do a User Access Control recon twice a year to ensure that all access given is accurate as per job description.

Extract Data from MDA System for reports and other applications.
1.Ensure that the Commercial lease agreement and supporting MDA data is updated correctly and kept current as well as protected.
2.Ensure that established data extracts / reports used by other departments and applications are updated correctly and timeously.
3.Ensure that any requirements for data to be extracted from MDA are fully understood and other options explored before data is extracted.
4.Ensure that the correct tables, data and rules are used.
5.Test the accuracy of the extracted results thoroughly to the original data before the information is provided to the stakeholder.
6.Provide assistance to the Technology Projects Department with the relevant MDA tables and data needed where applications need to integrate with MDA.
7.Provide assistance in reviewing business requirements, development documents and testing with regards to third party integrations with MDA.

Management of Data Capturing onto MDA.
1.Ensure that processing of the data on MDA with regards to owners, properties, suppliers and budgets are done accurately and within the agreed turnaround times.
2.Ensure the timeous and correct distribution of monthly tenant statements via electronic mail.
3.Ensure that processes are followed and documented to identify any weaknesses and recommend controls or enhancements for improvements.

Prepare payments for Letting Commission and Office Collections
1.Review Letting Commission reports prepared by the Systems Administrator to ensure that correct Letting Commission formulas were applied and calculations were done correctly.
2.Ensure that manual Letting Commission for Combination Leases were included in total calculation for payment.
3.Ensure that there are no duplicated payments from previous months.
4.Prepare CSV imports for Finance for processing of Commission payments.
5.Calculate Office collections for the period and compare with calculations from Systems Administrators.
6.Ensure that correct formulas were applied in calculations.
7.Prepare all payment requisitions for Finance to present to Data Manager.
8.Ensure that all payment requisitions are sent to Finance timeously.

Working conditions:
Mostly office- based with limited travelling.
Qualifications & Experience:
1.Matric Qualification required.
2.Degree in B Com (Accounting) required
3.5 Years full MDA System Experience -preferred

Skills & Knowledge Required:
1.Ability to quickly learn new computer applications: Flowcentric, Qlikview etc.
2.Advanced MDA
3.Microsoft Office:
•MS Excel - Advanced
•MS Word - Intermediate
•MS Outlook - Basic
4.Strong numerical skills.
5.Understand a problem / enquiry and match it to a solution in MDA.
6.Understand data, data tables and their relationship to each other.
7.Must be able to extract data, reconcile and test the results for logic, accuracy and completeness.
8.Must be able to identify processes and identify controls and weakness and recommend solutions.
9.Must be able to understand all business processes and their interaction as well as operational requirements in MDA.

Personal Attributes:
1.Flexibility – adapting emotions, thoughts and behaviors.
2.Stress tolerance – coping with stressful situation.
3.Interpersonal relationships – building mutually satisfying relationships.
4.Independence – be self-directed and free from emotional dependency.
5.Multitasking – dealing with several activities at a time, enjoy being given new tasks before they have finished another.
6.Teamwork – cooperation with others, good-natured attitude and encouraging people.
7.Persistence – sticking with tasks, not giving up, dislike leaving things unfinished.
8.Attention to detail – focus on details, strive for perfection and be well organized.
9.Analytical thinking – like solving complex problems, carefully analyze information and use logic to address issues and problems.
Job Closing Date 17/06/2021
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