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South Africa

Receptionist/ Admin Clerk: Frankfort (LH241)

Company BKB
Reference # LH241
Published 11/06/2021
Contract Type Permanent
Salary Market Related
Location Frankfort, Free State, South Africa
Introduction
To provide an efficient secretarial and administrative support service to the Management of BKB Louwid.

Job Functions Administration,Client Services,Communications,Finance
Industries Agriculture
Specification
QUALIFICATIONS, EXPERIENCE, COMPETENCIES:
Relevant tertiary qualification, as example secretarial diploma
At least 5 years experience in a related role
Completely bilingual (written and verbal)

Skills:
• Strong administration & organising skills
• Superior telephone etiquette
• Solid written & verbal communication skills
• Good people & networking skills
• Good time management skills
• Strong computer literacy especially in Microsoft applications
• Good knowledge of general administrative processes
• Good understanding of business calendar

Competencies:
• Detail-oriented – Important for typing of documents
• Proactive
• Confidential
• Pressure resilient
• Assertive
• Dedicated
• Astute
• Ability to work independently

KEY RESPONSIBILITIES OF THIS ROLE:
1. Deliver efficient secretarial service
2. Provide general administration service
3. Manage external interfaces

MAIN ACTIVITIES OF THIS ROLE:
1. Deliver efficient secretarial service
• Manage communications - written (filing, faxing, email, etc.) and verbal (telephone, direct, etc.)
• Manage documentation – filing, record keeping, travel documents, distribution of mail, etc.
• Compile documents and presentations according to organisational outlines and templates
• Update schedules timeously according to requirements and priority
• Prepare provisions for meetings (e.g. documents, presentations) timeously and make available for review by the Manager in
advance of scheduled meetings
• Screen incoming calls and all visitors for relevance and re-direct as appropriate
• Liaison with other Livestock secretaries and personnel

Provide general administration service
• Complete all business travel & function arrangements and preparations efficiently and timeously
• Handle general enquiries appropriately
• Co-ordinate and schedule meetings and functions
• Responsible for petty cash, wages, and vehicle administration

Manage external interfaces
• Effectively and compliantly manage visitors, stud breeders, Farmers Day assemblies, etc.
• Screen both internal and external requests to meet with Management
• Maintain a professional image at all times


Unless a Recruitment Agency has been requested to assist with a specific assignment and a written agreement is signed between BKB Ltd and the Agency i.r.o this assignment, all CV’s uploaded onto our SkillsMap portal by an Agency will be deemed the property of BKB Ltd (inclusive of all our subsidiaries) and no agency fees will be payable should the candidate be placed.



Job Closing Date 21/06/2021
   
   
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Last Updated: 12 days ago [21.06.01.00]
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