South Africa

Department Head: Personnel Administration

Company AVBOB Mutual Assurance Society
Reference # 426DH01
Published 20/07/2021
Contract Type Permanent
Location Pretoria, Gauteng, South Africa
The above-mentioned position is within the Personnel Administration Department
Job Functions Administration
Industries Insurance

-To assist the Admin Head: Salaries and Personnel admin in all Personnel admin related tasks
-Manage all employee reporting to this position effectively delegate and monitor their actives.
-To manage the section by leading and directing the operation plan of the department.
-Ensure that all policies and procedures related to this department are up to date and proper controls are in place to mitigate risk eg POPI act etc and attend to all compliance reports eg (Audit/Compliance).
-Identify all employee training needs and arrange training accordingly and as per budget.
-Provide on-the job training, coaching and mentoring to direct reports to facilitate optimal employee development.
-Do disciplinary counselling and warning sessions.
-Compile and maintain job descriptions of subordinates to ensure that all employees understand and is informed about their responsibilities.
-Manage departments performance management process (contracting and evaluations)
-Manage and oversee all Injury on duty administration, (COIDA) claims for the Society and Funeral Services – not Agents.
-Ensure Annual COIDA assessment and payments are done in time for the Group
-Ensure timeous fit and proper certification from Coida.
-Manage and oversee all storage/ filling related rooms and electronic storing drives. Ensure confidentiality at all times.
-Maintain proper records of all personnel of the Group and related information.
-Manage and ensure that personnel files are updated and stored properly.
-Manage adequate processes to ensure all files are accounted for (Booked out and back time frames).
-Manage the out of service file scanning and shredding of personal files.
-Ensure that reconciliation in terms of budget and expenses are done and report to Department Head and/ or Manager.
-Liaise with state departments in regards to COIDA, UIF and SARS etc.
-Manage and oversee all condolence letters and birthday cards.
-Manage and oversee name badges head office budget, orders and distribution.
-Validate the transfer of employees in the Insurance division, instruction to payroll and remuneration departments
-Confirmation of employment of employees in the organisation
-Assisting with extracting specific reports from the SAGE payroll system
-Oversee the maintenance of office facilities and equipment.
-Assist in all related audits (external and internal).
-Assist in payroll verifying where possible and needed.
-Their ideal candidate must have experience with HR administrative procedures and can juggle various administrative tasks in a timely manner.

-Grade 12.
-Administrative qualification is preferable.


-SAGE 300 payroll experience will be an advantage
-Sage 300 personal management.
-Comfortable handling confidential information
-Ability to build good relationship with internal and external stakeholders.
-Negotiation and problem solving skills.
-Well-developed communication skills (verbal/ written) and good listening skills.
-Basic knowledge of financial and budget principles.
-3 Years’ supervisory experience.
Job Closing Date 27/07/2021
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