South Africa

HR Reconciliation & Compliance Officer JG10

Company SBV Services
Reference # HRRCO/VT
Published 19/11/2021
Contract Type Permanent
Salary Market Related
Location Houghton, Gauteng, South Africa
SBV currently seeks a HR Reconciliation & Compliance Officer to audit and reconcile information across systems and documentation in relation to processes and practices linked to Council conditions (for example Transactional admin processes) inclusive of control and coordination of union memberships.
Job Functions Accounting,Administration,Advisory,Auditing,Data Analysis,Data Capturing,Data Management,Human Resources
Industries Accounting & Auditing,Admin, Office & Support,Banking / Finance & Investment,Cash Services and Security
Drive compliance to Council terms & conditions and SBV exemptions, through quality control and governance
•Construct an audit scope, in conjunction with the HR Shared Services Manager, Payroll department & Remuneration department that is fit for purpose, ensuring SBV complies with the Council Terms & Conditions and applicable exemptions

•Maintain the audit scope, updating with applicable stakeholders post Exemption Board meetings or when the Council updates the mandate document

•Construct an audit scope, in conjunction with the HR Shared Services Manager, Payroll department & Remuneration department that is fit for purpose, ensuring SBV complies with the Council Terms & Conditions and applicable exemptions

•Conduct an internal audit on SBV (HR & Payroll) against the Council Audit requirements as per agreed frequency, submitting findings to Senior Management in preparation of annual Council audits

•Conduct continuous monthly audits and spot checks to ensure SBV does not impact labour & legislative instability in relation to positions under Council’s jurisdiction for the below processes but not limited to:
o Engagements of employees into Council positions
o Separations
o Transfers
o Promotions
o Demotions
o Acting Positions
o Secondments
o Kronos hours
o Applicable pay rules utilised
o Shift allowances
o Correct documentation is used
o Etc.

Conduct Reconciliations of information across various data points
•In conjunction with the HR Shared Services Manager, Payroll Manager and Remuneration Department, create the templates and requirements for the reconciliation process addressing the below but not limited to:
o Agreed upon data sources
o Parameters to be used
o Frequency
o Tolerance levels
o Corrective actions
•Reconcile data, providing a report to Senior Management on the below, but not limited to:
o Leave Accruals: Levy payments versus accrual
o Leave Planned versus taken for employees within Council
o Old SBV leave versus New Council accumulation
o Correctness of allowances paid
o Bonus days in terms of eligibility and then rate of options chosen
o Correct 13th Cheque accumulation and pay outs for all types of employee movements

Control and co-ordinate Union membership of Employees
•Support the HR Shared Services Manager in creating the necessary process flows for managing Union Memberships for on-boarding, maintenance and separations.
•Responsible to maintain the process flows for union memberships, liaising with the necessary stakeholders for buy-in and approval
•Liaise with the applicable Union representative and SBV IR representative to outline the SBV requirements that the parties need to meet or consider in order to streamline and be effective in managing the process.
•Create or update any necessary documents or checklists, communicating them to the HR teams and line management.
•Create and maintain an electronic record of all current union memberships across all applicable unions within SBV
•Provide a monthly validation between the electronic record and the information on the payroll system, dealing with discrepancies with the applicable stakeholders until resolution
•Provide a monthly reports to Senior Management on Union membership categories and trends, inclusive of the number of movement into, out of and between unions.

Provide support through an advisory capacity
•Act as the conduit between SBV HR and the council for day to day queries, escalating trends to Management and providing feedback to the HR team.
•Escalate complex or contentious concerns to the management team to ensure internal alignment prior to Council engagement.
Provide support on projects within the HR department
•Provide input into projects that will arise in the HR department
•Lead projects allocated, delivering high quality outcomes as per agreed upon deadlines.
Minimum Requirements: Experience:

• 3 years’ experience in a HR officer or HR compliance role with a clear focus on: o Compliance measurement
o Auditing of processes and practices
o Reconciliation of data
o Reporting

• Intermediate level MS Office, including knowledge of Vlookup in Excel
• Advanced knowledge of HR software platforms
• Advanced knowledge of relevant legislation relating to Labour Management
• Preference will be given to candidates that have working knowledge of the National Bargaining Council of Logistics Road Freight Industry

BA / BCOM: HR Management / 3 Year HR Diploma or relevant Risk Management degree with 5 Years intensive HR experience

NB: Communication will be limited to shortlisted applicants only.
SBV recruitment is committed to transformation and diversity alignment
Job Closing Date 03/12/2021
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Last Updated: 30-6-2021 []
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