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South Africa

Personal Assistant

Company Telesure Investment Holdings
Reference # PA0001
Published 19/11/2021
Contract Type Permanent
Salary Market Related
Location Johannesburg, Gauteng, South Africa
Introduction
The Executive Personal Assistant contributes to the organisational goals by supporting the Executive on all levels, constantly ensuring that all engagements the Executive takes part in align to the strategy of the Business Unit and the Organisation.
Job Functions Administration
Industries Admin, Office & Support
Specification
Diary management including the forward planning for the specifics of each scheduled meeting including stakeholder involvement, agendas and the prioritisation thereof and preparation for executives daily meetings (files, reading)
Co-ordination of all senior management meetings
Responsible for travel arrangements for the Executive and the efficient delivery thereof
Review and tracking of the business unit’s relevant budget on a monthly basis; co-ordination, payment and follow up of suppliers where appropriate.
Co-ordination of contracts with group legal as required by the executive for new vendors, NDA’s or other contractual reviews.
Co-ordination of all conferences, strategy sessions, team building events and social events
Accountable for the delivery of ad hoc requests required by the Executive
Collation of the relevant input from various stakeholders into board packs on a quarterly basis; collation and compilation of Executives pack for monthly TIH EXCO’s; collation and compilation of monthly operational and or management meetings, ensuring that all information is obtained, collated and prepared for the Executive in a timeous fashion; minutes of relevant meetings held and matters arising are followed up with the relevant parties; ad hoc compilation and coordination of reports and presentations.
Key contact person between the Executive and the particular business unit/s
Key liaison between the Executive and external business partners/clients
Continuously review working practices of the specific business unit to ensure turn-around to all stakeholders is adhered to
Responsible for the personal requirements of the Executive if required
Management of e-mails as per the Executive’s requirements
Mentorship of PAs within various departments
Deliver the Telesure Service Way through personal effort and through others.
Deliver on Treating Customers Fairly principles in alignment with regulatory requirements
Ad hoc research and compilation of reading as required
Requirements
Essential:
Matric/Grade12

Desirable:
Business Management Degree/Diploma
Secretarial Diploma
Job Closing Date 26/11/2021
   
   
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Last Updated: 30-6-2021 [21.06.02.21]
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