South Africa

Office Manager

Company Growthpoint Properties
Reference # OFM01
Published 23/11/2021
Contract Type Permanent
Location Sandton, Gauteng, South Africa
Growthpoint provides space to thrive with innovative and sustainable property solutions. We are an international property company with assets on three continents and the largest South African primary REIT (Real Estate Investment Trust) listed on the JSE. We own and manage a diversified portfolio of over 550 property assets, locally and internationally.

Growthpoint is a FTSE/JSE Top 40 Index company, a constituent of the FTSE EPRA/NAREIT Emerging Index and is in the FTSE4Good Emerging Index and FTSE/JSE Responsible Investment Index.
Job Functions Administration,Coordinator,Health & Safety,Hospitality,Inventory,Maintenance,Operations,Procurement,Purchasing,Supervisor,Support
Industries Facilities & Property Management,Property Development
Job purpose

The Office Manager will be responsible for general running of the of the Head Office including Health & Safety, office supplier management and facilities Management.
Duties and responsibilities

•Management of Receptionist and Drivers.
•Manage the company vehicle register
•Management of faults and queries logged to Growthpoint Management Service Desk.
•Effective supplier management (Cleaning, Refreshments, landscaping, etc.)
•Ordering office supplies (Stationary, consumables etc.)
•Management of office subscriptions (broadcasting, publications, license renewals etc.)
•Management of staff milestone vouchers – Ordering, distribution and reconciliation
•General management of queries regarding the Office.
•Assisting with coordinating events at Head Office with the relevant stakeholders, i.e. HR, Marketing and the Building Management team.
•Support the building management team with coordinating health and safety initiatives such as evacuation drills, COVID-19 safety protocols etc.
•Ensure that safety and security procedures are adhered to at all times.
•Manage the issuing of access cards and parking to staff and visitors.
•Ensure a gracious arrival experience for all clients and guests.
•Recommend best practices to management for the benefit of the broader company related to client experience, hospitality services, operations, and events.
Experience & Qualifications

•Matric and relevant qualification in Office management.
•3 years’ experience in office management or similar roles.
Competencies and Skills

•Fluent language and understanding of diverse cultures.
•Proven people management skills.
•Financial literacy and business operations experience a plus.
•Excellent interpersonal and customer service skills.
•Ability to manage conflict.
•Computer literate and the ability to work on systems.
•Strong verbal and written communication skills.
•Strong planning and organization skills with the ability to multitask.
•Self-driven with the ability to work independently and in teams.
Personal Attributes

•Demonstrate integrity, dependability, responsibility, accountability, self-awareness, work ethic, and empathy.
•Ability to embrace and foster continuous change and improvement (Innovative).
•Ability to work well with a broad range of both functions and personalities, establishing yourself as part of a team.
•A passion for people and service delivery.
Job Closing Date 30/11/2021
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Last Updated: 30-6-2021 []
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