South Africa

Project Administrator

Company Telesure Investment Holdings
Reference # PA23/11/2021
Published 23/11/2021
Contract Type Permanent
Salary Market Related
Location Gauteng Area, Gauteng, South Africa
Assist with project administrative duties such as maintenance of the allocated project plan, record keeping, preparation of reports, management of project folders, scheduling meetings and preparing presentations, etc. from the project initiation phase to the project closeout phase.
Job Functions Administration,Marketing
Industries Insurance,Marketing
Project Management & Tracking
Provide support to Project Manager to deliver assigned projects. Monitor receipt of all deliverables as per defined project execution cycle. Ensure projects are audited as they progress through the project management life cycle. Ensure project problem areas are identified and assist in resolution thereof. Control the project management software, including status reporting, user management and sanity checks.

Stakeholder Engagement
Assist with stakeholder engagement by arranging actions, meetings, events, and supporting materials to promote stakeholder understanding and commitment. Effectively build and maintain relationships with peers, team, colleagues and business and project stakeholders. Arrange travel, car hire, accommodation and logistics for project staff. Arrange the logistics, including accommodation and travel for meetings and conferences. Arrange conference and meeting facilities, including audio-visual requirements. Chair meetings on behalf of Project Managers in the event of conflicts in agendas or emergencies. Engage with third-party suppliers or providers to deploy new technology and review and execute the deliverables.

Produce, update and provide best practice support on a wide range of MS documents, databases and other departmental systems to support the work of more senior colleagues. Provide day to day administrative support to the Project Manager. Perform general clerical duties including but not limited to: photocopying, mailing, and filing. Answer and make telephone calls and transfer to appropriate staff member; courteously and efficiently handle all queries and requests, attending to them when appropriate.
Check receipt of all supporting documents for invoicing. Maintain the project calendar and manage project related appointments.

Data Collection & Analysis
Collate and analyse data using pre-set tools, methods and formats. Involves working independently. Gather project data and report on the state of the project.

Document Preparation
Prepare and document agendas, invitations, meeting minutes and reports according to the required standard. Comply with office procedures, project instructions and the financial procedures within the project including formatting all project documentation for project procedures and standards. Ensure dissemination of information, action items and important project updates after standing meetings.

Document Management
Implement, manage and maintain a project library (electronic and hard copy) or all project related documentation (PDR, Project Schedule, Invoices, etc.). Manage and monitor archiving systems.

Continuous Improvement
Contribute to reviewing existing operations in own area of work and generate new ideas to assist in identifying continuous improvements and deliver on existing products, systems and processes.

Performance Management
Priorities own workflow and ensure work is completed to the required standards of productivity, quality and timeliness; use performance management systems to improve personal performance.

Personal Capability Building
Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
General Education
Grade 12/ SAQA Accredited Equivalent (Essential); Relevant Certifications in
Project Management or Project Administration (Essential); Certification in
Business Management (Advantageous)

General Experience
1 - 3 years work experience as Project Administrator (Essential);
Exposure and knowledge of project management / software delivery life cycle
(Essential); Working knowledge of Project Management software
(Advantageous); Insurance Industry knowledge (Advantageous)

*SAQA Accredited Equivalent* - It is the onus of the applicant to provide TIH and its subsidiaries with certified evidence that their qualification(s) meet the equivalent NQF level required for this role at time of application.

Financial Sector Conduct Authority (FSCA)** competency requirements: FAIS recognized qualifications / Regulatory Examinations / Class of Business Certification and / or CPD according to your DOFA (where applicable) - As a registered Financial Service Provider, we are mandated to ensure that all our representatives are always and remain fit and proper at all times. By applying for this role, you consent to having your relevant qualification and or accreditation or confirm that you are working towards meeting the competency requirements. You further consent to the relevant information being verified.

Employment Equity

The Company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply. TIH is committed to an organizational culture that recognizes, appreciates and values diversity & inclusion.

Should you not hear from our team in 30 days, kindly consider your application unsuccessful.

Unlock your greatness & be unstoppable

About TIH

Telesure Investment Holdings (Pty) Ltd (TIH), is the holding company of some of South Africa’s leading financial service providers. Our portfolio includes short-term insurers, a long-term insurer, health insurance as well as an insurance and personal finance comparison platform. We’re pioneers with a hunger for best, bringing customer-focused innovation and service excellence to the financial services industry. We’re an undivided team of diverse thinkers and doers who believe in leading through technology and pushing past their limits.

What we offer

TIH offers an exceptional benefits programme, and competitive compensation packages. You have options for Life Cover, Disability Benefits, Provident Fund, Medical Aid, and more. Office benefits include free undercover parking, free Wi-Fi, ATMs, an onsite gym, subsidised meals, convenience store, coffee shop, free seasonal fruits – every day, and an Active Access walking programme
Job Closing Date 30/11/2021
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Last Updated: 30-6-2021 []
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