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South Africa

SITE ADMINISTRATOR

Company Fraser Alexander
Reference # SITE ADMINISTRATOR
Published 10/01/2022
Contract Type Permanent
Salary Market Related
Location Mpumalanga area, Mpumalanga, South Africa
Introduction
Founded in 1912, Fraser Alexander has grown from humble beginnings to become a key player in the South African mining industry and in selected global locations.

Fraser Alexander is a leading supplier of Mining services which include: Minerals Processing, Construction and Tailings. A solid and well respected brand in the mining services area is looking to attract key talents to add to its existing pool of highly sought after professionals.
Job Functions Administration
Industries Mining
Specification
As a primary sources of accurate and efficient administrative data input, the role exists to collaboratively coordinate all financial, HRM system inputs encompassing planning, budgeting, costing, procurement, payroll, safety, and operations activities for all projects of responsibility.


Reporting

Collect monthly HR report figures from sites.

Capture HR info on system.

Do weekly plant returns e.g. diesel reports.

Daily site costing and forecasting on site level, including recording of daily hours on internal and external plant for daily costing and invoicing purposes by suppliers.


Governance

Ensure compliance with relevant legislation (Value Added Tax Act etc.) including FA policies and procedures.

Ensure payroll inputs are in accordance with FA policy.


Budget & Forecast

Process inputs of site level budgets and forecasts into the ERP system.

Assist with the monthly rolling forecast calculations.


Operational Responsibilities

Perform other site and administrational duties when required.


Payroll, Benefits and Other Responsibilities

Ensure employee take on and exit are carried out in line with FA policy.

Site stores and consumables management and recording of transactions relating to issues, receiving and stock take.

Payroll data input, ensuring the completeness and accuracy of payroll and wages inputs and cost allocations.

Inventory management. Impersonating wage staff on ESS to administer leave and other benefits, training.

Scheduling and programming of medicals and inductions for employees.

Registering and channeling of all personnel enquiries to the relevant levels.

Compiling, safe-keeping and the maintenance of personnel files for all wage employees on a specific site(s).

Monthly HP reconciliations for amortization schedules to the general ledger.

Compile annual HP schedules for Auditors.

Reconciliation of Workshop and Fixed Assets petty cash and submission for reimbursement.

Liaising between Site manager and HR and other depts.

Assist with site level comms, updating notice boards and distributing on site.

General Administration including record keeping, filing, Operating of office equipment i.e. printer, copier, telephone, etc.

Requirements
QUALIFICATIONS

Grade 12

Diploma or certificate in administration will be an advantage


EXPERIENCE

At least 3 years experience in an administrative role or similar

Experience with an ERP systems would be advantageous


SKILLS, QUALITIES and ABILITIES REQUIRED

Computer literacy in Microsoft Suite

Financial budgeting and forecasting

FA policies and procedures

Self-management

Good communication skills

Problem solving. Analytical

Teamwork and support

Accountable

Reliable

Job Closing Date 17/01/2022
   
   
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Last Updated: 30-6-2021 [21.06.02.21]
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